planitswiss Asia | Accounting & HR Assistant

planitswiss is a global exclusive event designer and producer. Headquartered in Switzerland with a regional office in Singapore, we operate all around Europe, Asia and Africa. Our experienced team offers unparalleled expertise in event organization and management to ensure successful tailor-made corporate, public and exclusive events globally.

If you are independent, have an entrepreneurial acumen with a strong service-oriented personality, this position is for you!

ROLE

Under the supervision of the Finance Manager and Regional Director, your role will be to assist the group’s global offices in their accounting tasks, support the regional HR activities throughout the employment lifecycle, as well as other administrative duties to ensure the smooth running of the daily business operations.

The tasks of the Accounting & HR Assistant will include bookkeeping, maintenance of HR records, and backend administrative support to the Project Managers. The ideal candidate will be competent in prioritizing, self-motivated and trustworthy.

VALUES

Entrepreneurial drive, organization, keeping employees’ and customers’ interests in mind, ethical behavior and environmental respect count in everything you do. Respecting company and customer values as well as work ethic is a must.

LANGUAGES

Fluent English is mandatory. Any other language (especially French or Mandarin) is an asset.

SKILLS REQUIRED

  • Basic knowledge in Accounting
  • Payroll and administration background will be desirable
  • Proficient in Microsoft Office (especially Excel & Word)
  • Experienced in ERP and integrated systems
  • Able to multi-task and work in a fast-paced environment
  • Excellent verbal and written communication skills
  • Committed, independent, energetic, self-driven and able to think outside the box
  • Willing to learn, pro-active and with a “can do” attitude
  • Good interpersonal skills and comfortable working with different levels of people both locally and internationally
  • Experience in HR and/or in accounting/finance roles is a plus
  • Experience in purchasing is an asset

DUTIES & RESPONSIBILITIES

Accounting:

  • Generate customer invoices according to Project Managers’ requests and payment follow-up
  • Support bookkeeping procedures
  • Make payment to suppliers
  • Liaise with the Project Managers on the sales order, coordinate delivery and conduct follow-up calls with customers
  • Assist with office administration (e.g. mails, delivery, renovation, etc.)
  • Pick up calls and receive visitors
  • Negotiate with suppliers and subcontractors
  • Manage recurring contracts
  • Keep stock of office supplies and place orders when necessary

HR:

  • Write job descriptions and manage job posting campaigns
  • Filter resumes and arrange interviews with potential applicants
  • Manage the end-to-end recruitment process of junior to mid-management roles
  • Prepare new hires with the right resources
  • Submit and monitor government claims
  • Handle all employee related administration matters
  • Provide day-to-day HR support and advice to all employees
  • Support employee engagement projects
  • General administration and other HR related projects as required

For more insights on what we do, visit www.facebook.com/planitswiss 

Has this opportunity triggered your interest?

Send us your CV with references and photo by email to hr@planitswiss.com (please indicate the job position you are applying for in the subject of the email).

job opportunity

Swiss Post Solutions – Receptionist

Duties and Responsibilities

Welcome, assist and direct visitors
Handle concierge duties
Check visiting guests’ fulfillment and issue visiting badges
Maintain an information directory to all departments served by a telephone system for reference in making calls
Receive and screen phone calls to determine appropriate department or representative to direct to
Provides information to guests and staff in person or by phone
Make quick response to phone calls or emails in a professional manner
Checking availability and booking of meeting rooms in the office
Manage the meeting rooms booking system and ensure that rooms are allocated efficiently

Candidate Profile

Bright, energetic, driven individual
Ability to work with minimal supervision
Ability to transit quickly between different tasks
Able to handle a fast-paced work environment
Comfortable with flexi-hours: 2 shifts (8am – 5 pm, 9am – 6pm)
Dependent Pass (DP) holders are welcome to apply

Interested applicants, kindly send in your CV to hr.asia@swisspost.com

job opportunity

MICE Regional Sales – Location: Hong Kong or Thailand

Key accountabilities

  • In consultation with Regional Manager, formulate and put in place business strategy for the S.E.A. MICE market.
  • Responsible for sales revenue and profit targets in line with budget, and ensure you provide quality customer service.
  • Work closely with existing key clients to maximize business opportunities. Maintain and develop internal and external relationships.
  • Uncover and discuss the agent’s need and develop and implement improvements to products and service delivery.
  • Explore and acquire new clients, not only agents but seek new industries in the multi-level marketing company sector and assist in formulation a strategy to bring these potential customers through the travel agencies
  • Offer creative, innovative and out of the box products to enhance itineraries
  • Expand the worldwide coverage of destinations not only with Europe but other destinations such as Japan, USA, South America, Australia, New Zealand, Middle East & South Africa
  • Provide feedback and screening on itinerary (hotel choice, local services, transportation etc.) in order to optimize service provided to clients, while maintaining profitability to the company.
  • Manage projects and programs aimed at business or service improvements.
  • Monitor market trends, destination and competitor analysis and provide inputs to senior management.
  • Prepare standard management reports for use by management and key clients

Ideal requirements

  • Diploma or above in Tourism/Business Management or related disciplines
  • 5+ years’ experience from a multinational organization driving sales revenue and managing a sales team,
  • Sales experience from the travel or hospitality industry preferred
  • Flexible and dynamic personality with analytical flair and negotiation skills, who can adapt to various environments and scenarios
  • Service-oriented with very positive working attitude will be important
  • Track record in established relationships with travel agents or related authorities
  • Ability to prioritize work effectively, work independently with minimum supervision, attentive to details
  • Organisation skills and ability to prioritize and multitask in a fast paced work environment.
  • Highly motivated and a good teamwork player
  • Excellent negotiation & presentation skills in English (other South East Asian language an advantage)
  • Good knowledge of destinations and tourist attractions in Europe & Worldwide
  • Must be computer literate with Microsoft Office applications

Send your CV with references and photo by email to hr@planitswiss.com (please indicate the job position you are applying for in the subject of the email).

planitswiss Asia | Graphic Design Intern

planitswiss is a global exclusive event designer and producer. Headquartered in Switzerland with a regional office in Singapore, we operate all around Europe, Asia and Africa. Our experienced team offers unparalleled expertise in event organization and management to ensure successful tailor-made corporate, public and exclusive events globally.

If you are willing to learn, and able to multitask on different graphic software or want to improve your skills and learn from a professional environment, this position is for you!

ROLE

Reporting to the Head of Multimedia, your role will be to assist in the creation of visual concepts to communicate ideas that inspire, inform, or captivate customers. You will create or finalize artworks for print production and digital use, as well as help in the development of the overall layout and production design for various types of events under the planitswiss group, delivering the company’s services with Swiss quality.

VALUES

Entrepreneurial drive, organization, keeping customers interests in mind, ethical behavior and environmental respect count in everything you do. Respecting company and customer values as well as work ethic is a must.

LANGUAGES

A good command of English is mandatory, and any other language is an additional asset.

SKILLS REQUIRED

  • Experienced in Adobe Creative Suite for graphics (PremierePro, Illustrator,
    Photoshop, InDesign, Lightroom)
  • Passionate by design
  • Creative mind
  • Have an eye for details
  • Experience in marketing and brand design development is a plus
  • Experience in CAD and 3D software (SketchUp, 3Ds Max, AutoCAD) is a plus
  • Knowledge about photography or videography is a plus
  • Excellent communication, presentation and facilitation skills
  • Able to multi-task and work in a fast-paced environment
  • Committed, independent, energetic, self-driven and able to think out of the box
  • Flexible and willing to learn and improve
  • Geographical mobility (able to travel upon project requirement) – no obligation

DUTIES & RESPONSIBILITIES

Your duties include working alongside the Head of Multimedia and the Project Managers to coordinate the event lifecycle from conceptualization to event production

  • Report to the Head of Multimedia
  • Assist in creating and producing assets such as print and digitals to support the
    creative team
  • Generate event identities or assets that can support the conceptualization of the
    projects
  • Participate in the creation of content such as multimedia content or 3D rendering (if you have the capacity). You will also take an active role in creating marketing and communication support
  • Contribute in the elaboration of proposals / offers
  • Attend clients’ briefing and proposal presentation when required
  • Prepare proposals to selected suppliers to elaborate the offer
  • Collaborate with in-house designers and external parties
  • Coordinate and follow up with clients and suppliers to execute the event according to planitswiss and Swiss quality standards, respecting the events’ timeline, deadline and budget
  • Assist with the internal branding production of the group

For more insights on what we do, visit www.facebook.com/planitswiss 

Has this opportunity triggered your interest?

Send us your CV with references and photo by email to hr@planitswiss.com (please indicate the job position you are applying for in the subject of the email).

Join the SwissCham Board!

 

We are looking for new dedicated and enthusiastic colleagues in our SwissCham board.

To be able to serve our members and represent their interests, you will need to be able and willing to invest some time. Our board members are all volunteers.

The board members are elected by the board. To become a board member, you need to be an ordinary member (Tier 1 or Tier 2) of SwissCham.

If you are interested to become an active and committed member of the board, please send your application (CV & motivation letter) to: Fabienne.enderlin@swisscham.sg

If you would like to find out more about the role of a board member or any other questions related to the process, please do not hesitate to contact myself or any other members of the board.

Thank you and best regards,
Fabienne Enderlin
HR & Operations
SwissCham Singapore